Please be aware that the upcoming NHSN application update has been pushed back, so the demographics fields (gender, race, and ethnicity) in the Person-Level (Event-Level) COVID-19 Vaccination Forms will not become required for existing records to save and submit data until after the application release, the evening of October 27, 2022.
As a reminder, the demographics fields will only be required for all individuals without an end date or discharge date. These fields will not be required for individuals who are no longer in the facility (i.e., those with an end date or discharge date). Please keep in mind that you may select ‘Unknown’ if you are unable to obtain this information.
Please note that the use of the Person-Level Vaccination Forms remains optional, and facilities are welcome to continue using the aggregate weekly summary forms to submit COVID-19 vaccination data.
New Person-Level Vaccination Form Resources
We are also excited to let you know that two new resources are being posted to the NHSN Long-Term Care Vaccination website by the end of this week:
- Person-Level (Event-Level) Vaccination Form Table of Instructions: Healthcare Personnel
- Person-Level (Event-Level) Vaccination Form Table of Instructions: Residents
These new Table of Instructions (TOI) documents can be used to help users enter and manage their person-level vaccination data and contain instructions for each column you see on the Person-Level Vaccination Forms.
Additional NHSN Resources: Person-Level Vaccination Forms
Training:
CSV Materials:
- Variable description and file layout for event-level (person-level) vaccination forms [PDF – 213 KB] – October 2022
- .CSV File Template for LTCF Residents [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF Residents [XLS – 18 KB] – October 2022
- .CSV File Template for LTCF HCP [XLS – 17 KB] – October 2022
- Example .CSV File for LTCF HCP [XLS – 18 KB] – October 2022
If you have any questions, please reach out to nhsn@cdc.gov and include the subject line “Person-Level Vaccination Forms”. Thank you for your continued efforts to report vaccination data in NHSN.