Facilities required to report annual healthcare personnel (HCP) influenza vaccination data through NHSN must do so by May 15, 2025 to meet CMS reporting requirements for the 2024-2025 influenza season.
Below is a summary of key information about this requirement.
Which facilities are required to report these data?
- The Influenza Vaccination Coverage among HCP measure was finalized in the FY 2023 SNF PPS Final Rule which was published in the Federal Register on August 3, 2022. As a result, CMS-certified skilled nursing facilities (SNFs) are required to report annual HCP influenza vaccination summary data through the NHSN Healthcare Personnel Safety (HPS) Component.
What data are submitted?
- The reporting period for the 2024-2025 influenza season is from October 1, 2024, through March 31, 2025. Facilities are only required to submit one report that covers the entire reporting period by May 15, 2025.
How should facilities submit these data?
- Facilities must report annual HCP influenza vaccination summary data through the NHSN HPS Component.
Who can activate the HPS Component?
- Only the NHSN Facility Administrator (FA) can activate a new component. The FA can then add users including the HPS Component Primary Contact once the component is activated.
- If the NHSN FA leaves the facility but does not transfer the role of FA to another individual prior to leaving, please complete the NHSN FA Change Request Form: https://www.cdc.gov/nhsn/facadmin/index.html.
- Please do not deactivate any other NHSN Components, such as the LTCF Component.
How can LTCFs add the HPS Component?
- Instructions on how LTCFs can add the HPS Component are outlined in this document: Enrollment Level 3 Access and HPS Component Activation (cdc.gov).
Where can facilities access training materials?
- Materials pertaining to annual HCP influenza vaccination data reporting are organized under the “Annual” reporting headings on this webpage: HCP Flu Vaccination | HPS | NHSN | CDC.
- This slide deck reviews how LTCFs can report annual HCP influenza vaccination data through NHSN: Healthcare Personnel Safety Component Healthcare Personnel Vaccination Module Influenza Vaccination Summary Long-Term Care Facilities.
Who do facilities contact with questions?
- Please direct all questions regarding CMS SNF QRP requirements and deadlines to: SNFQualityQuestions@cms.hhs.gov.
Please use NHSN-ServiceNow (accessed here) to submit questions to the NHSN Help Desk. Users will be authenticated using CDC’s Secure Access Management Services (SAMS), the same way you access NHSN. If you do not have a SAMS login or are unable to access ServiceNow, you can e-mail the NHSN Help Desk at nhsn@cdc.gov.
Thank you for your efforts with reporting annual HCP influenza vaccination summary data through NHSN.